Terms and Conditions on Participation
To Participate in TAS
1. Only products of those which satisfy the show’s requirements may be exhibited at Tokyo Auto Salon (TAS), i.e. car-related products, technologies, services and solutions. The organizer Tokyo Auto Salon Association (TASA) deserves the right to order an immediate removal whenever, regardless of before or during the course of the show, we detect improper exhibit or article of any kind that is in breach of such the requirements and/or laws and regulations and/or public order and morality. Notwithstanding the foregoing, we may nullify or call off the Exhibitor’s participation itself with immediate effect if such removal is insufficient and the Exhibitor nonetheless has a risk of obstructing us to keep the show running smoothly.
2. Any of the following are totally banned from the show: flammable, explosive or radioactive materials; deadly/poisonous chemicals; intoxicating drugs (including legal highs); products, technologies or whatever that infringe the industrial property rights or other rights of any third party; products subject to embargo or prohibition of sales; and naked flame.
3. Inventive products/technologies of the Exhibitor's which are currently in preparation for filing of industrial property rights application will be protected by Paragraph 30, Article 3 of the Patent Act; Paragraph 11, Article 1 of the Utility Model Act; Paragraph 4, Article 2 of the Design Act; and/or Paragraph 9, Article 1 of the Trademark Act.
4. Any foreign product must pass through the customs clearance to be exhibited as a domestic product, particularly true for any product to be consumed or fabricated on the show premises.
5. All vehicles to be displayed, except for those which TASA gives special approval to (e.g. purpose-built race cars), shall conform to the safety standards by Road Transport Vehicle Act, thus street legal in Japan. We deserve the right to order an immediate removal of any non-conforming/illegal vehicle regardless of before or during the course of the show.
6. The Exhibitor shall read carefully and agree to all the relevant terms and conditions on the "Applicant's Guide (this booklet)" and the "Exhibitors' Guidelines (will be sent out upon acceptance of the Exhibitor's application)", and be aware that the Exhibitor's participation is legally binding. Meanwhile, whenever any issues arising out of or in connection with other than those above, the Exhibitor shall agree to follow TASA’s decision to settle such issues, in a bid to ensure the healthy operation as well as the benefit of all.
We assume no responsibility whatsoever (including monetary compensation) for any direct or indirect damage, loss or prejudice caused by any of the respective items set forth herein.
■Prohibition of Display and/or Sales of Counterfeit, Fake, Pirated and Other Infringing Products
The Exhibitor is strictly prohibited from displaying, selling, distributing, presenting, unveilling or rolling out products/technologies/solutions that infringe the intellectual property rights of any third party (i.e. counterfeit, fake or pirated products). Intellectual property rights include but not limited to: patent right, trademark right, design right and copyright which are in force both in Japan and any other countries. If the Exhibitor's exhibits or article of any kind indicate a high likelihood of such infringement, TASA may remove or take other actions against such the showpiece(s).
Any dispute arising from the infringement of the property rights shall be resolved on the Exhibitor's own responsibility.
■TASA's Policy towards Vehicle on Display
Looking back on the history of Tokyo Auto Salon, the show in the very early years occasionally drew some negative attention for featuring what they might presume "antisocially-modified cars". However, in recent years, such skepticism has been dispelled and the idea of modified cars known as custom car, tuned car and dressed-up car has become widely acknowledged. It now achieved social recognition in its own right as a genre of the automobile culture. This would not have been possible without the automobile industry's, including current and past TAS Exhibitors, ceaseless efforts made to have the custom car culture take root in society. And yet, there still are some thoughtlessly-modified cars found at the show as if against such efforts. Those imprudent behaviours not only go against the times but leave a very bad impression on society. TASA has quite a few authentic voices from various quarters that the bona fide Exhibitors with properly-modified cars as well as the whole industry may suffer a disadvantage because of that. TASA takes a zero-tolerance approach towards any illegally-modified car. We would also ask every one of the Exhibitors once again to follow our policy that the Exhibitor duly confirms all the vehicles on display, except for purpose-built race cars, are roadworthy in conformity with the safety standards. The same goes for extremely-modified cars, as typified by "vanning", lowrider and hydraulics, which are not allowed to take part in TAS.
Notes and Conditions on Construction and Decoration
If TASA deems the Exhibitor’s exhibits, article or decor of any kind being in breach of any of the following, we may order to rectify such violation or remove the violative object immediately even during the course of the show. Failure to comply may result in discontinuation of your participation in the show. The Exhibitor shall be responsible for all the cost relating to such measures.
The Exhibitor shall keep all showpiece, decor, fixtures and fittings within its stand. It includes angle bars to enhance the self-supporting ability of panels, lighting/audio equipment and performers. The limitation is applicable not only to width and depth but to height.
Height limit of each Space is as follows:
•A, C and E: 2.7 metres
•D: 3.6 metres
•S: 6.0 metres
For public safety, no part of the Exhibitor's showpiece, decor, fixtures or fittings shall project into or over the gangways.
a)It is preferable not to have any object with protuberances in the Exhibitor’s stand. However, if the Exhibitor essentially has need to, the Exhibitor shall take extra care where and how to set it up to avoid hurting to visitors.
b)If the Exhibitor sets up lighting equipment below head level, it must be sheathed with a cover to avoid any accident.
3. To build and decorate a stand, the Exhibitor is required to appoint its own contractor and register it with TASA by completing a corresponding form attached to the Exhibitor’s Guidelines. Even if the Exhibitor performs such constructing work by himself (incl. in-house contractor), the Exhibitor is required to register himself with TASA in the same manner.
4. The Exhibitor shall meet the following requirements when putting up an advertising balloon. Image-embedded or image-projected balloon using light irradiation device is totally banned under any and all circumstances.
a)Each area has its respective height limit of the ad balloon:
• C and D: upper limit is 10m and lower limit is 7m
• S: upper limit is 13m and lower limit is 9m (upper limit may be 10m depending on a ceiling beam above the Exhibitor’s stand)
Anything other than a wire to anchor the balloon must not be placed between each lower limit of the balloon and each upper limit of the stand. No banners or flags can be hung from the wire/balloon.
b)The Exhibitor shall set the balloon to hover over its own stand, and not move in on other Exhibitors’ stands or gangways. The balloon must be 18m or smaller in diameter, and positioned at least one metre inside the boundary line of the Exhibitor’s stand. The same is true for the balloon swinging in the air-conditioning wind.
c)Those who wish to have a balloon of 150m2 or over shall consult TASA in advance. You will be notified after TASA and the venue consider whether to approve it. Some cases may require prior approval from the local fire department as well.
* Keep in mind that the fire department not always gives permission to such giant balloons or they may issue a correction order even if TASA approves to.
* The Exhibitor may be ordered by the fire department to have a smoke detector and/or fire extinguisher if it has been judged to require installation.
* The fire department has the right to order an immediate removal of any unpermitted giant balloons.
d)Helium gas cylinder must be set firmly in place to avoid falling.
e)No balloons in Space A, B, E or F allowed.
f)Balloons other than advertising balloons (i.e. toy balloons) can be used for both decorative and giveaway purposes, provided that they do not waft in the air. Any toy balloon filled with helium gas is banned in any and all circumstances.
For hiring an advertising balloon, please complete a corresponding form attached to the Exhibitor’s Guidelines.
5. No advertisement or decor on any shared/public space and facilities of the venue (i.e. anywhere other than the Exhibitor’s own stand) allowed. Projecting, irradiating or illuminating a logo or any other image on gangways, walls or ceilings of the venue are strictly prohibited.
6. Regardless of before or during the course of the show, any breach shall be rectified immediately upon detection by TASA.
In the event that the Exhibitor has made any change or damage to its stand, the Exhibitor shall restore it to the original condition by Monday 14 January at 10:00 am. If TASA deems the stand being poorly restored, or the Exhibitor has not made it in time, TASA will do the restration for the Exhibitor at the Exhibitor’s expense.
Disposal of Waste
1. The Exhibitor shall take his own waste home with him including showpiece or decor waste, used material and other litter in the Exhibitor’s own stand and surrounding gangways.
If there is discarded waste left in the Exhibitor’s stand after his removal, a cleaning company will do the disposal of such waste at the Exhibitor’s expense. The cleaning company will charge the cost for their service after the show, and the Exhibitor shall settle the payment immediately upon receipt of an invoice.
* Anything left, intentionally or unintentionally, in the Exhibitor’s stand found on or after Monday 14 January at 10:00 am will be disposed of by TASA.
TASA introduces “Silent Time” on Friday 11 January between 9:00am and 2:00pm (hours reserved for trade visitors, media and invitee) to offer a good environment for trade visitors and media to do their job smoothly. Any event, performance or demonstration with the use of sound is strongly discouraged during this period.
1. “Demonstration” as defined here includes flyer/novelty distribution, presentation on the showpiece, autograph sessions, photo sessions, lottery events, questionnaire surveys or whatever action is necessary for the exhibition duty. Whenever giving a demonstration, the Exhibitor shall take a proper care of traffic control and public safety.
2. The Exhibitor shall not give demonstrations on the shared/public space such as gangways. Doing so could cause not only trouble to other Exhibitors but conflict with the Fire Defense Law.
3. If the Exhibitor’s demonstration creates a crowded condition that blocks the flow of traffic, the Exhibitor shall eliminate the congestion by drawing the crowd into the Exhibitor’s own stand. Do not guide them to form a queue on the gangways.
4. TASA deserves the right to take necessary actions against any demonstration that could put public order, safety and security at risk. If the Exhibitor’s remedial measure to solve such problems is deemed to be insufficient, TASA may order restriction or discontinuation of the Exhibitor’s demonstration.
No demonstration whatsoever is permitted in the other stands than the display stands.
* Nevertheless, only minimal demonstration, such as flyer distribution in a low-key way, allowed in the Spaces B and F (Vehicle Display Stands).
6. The Exhibitor shall take preventive measures against any demonstration associated with the production of intense sound, heat, dust, gas, vibration or whatever could impact on human senses in order to ensure public safety, avoid bothering other Exhibitors, and avoid having harmful effect on the venue.
7. Use of cannon or smoke generator, or any glitzy stage effect similar to these are prohibited.
8. Use of horn is prohibited under any and all circumstances.
9. Band performance is prohibited.
Exhibitor’s Duty to Keep the Stand Attended
To deal with visitors, ensure the safety and security, and protect the Exhibitor’s exhibit or article of any kind, the Exhibitor shall keep its staff member(s) in its own stand at any time during opening hours. Do not leave the stand unattended. On each day at the close of the show, the Exhibitor shall carefully confirm the safety of its stand before leaving the venue.
Safeguarding Transit Workers’ Health and Safety
The Exhibitor and its contractor shall pay adequate attention to the following items to ensure the safety and health of workers who engage in carry-in (installation) and carry-out (deinstallation) duties.
1. The workers shall wear helmet;
2. The workers shall wear safety belt (life safety rope) when working at height;
3. The workers shall use stepladder or transfer platform (rolling tower) properly;
4. The Exhibitor shall assign qualified personnel for dangerous or hazardous work;
5. The workers shall wear proper attire; and
6. The Exhibitor, contractors and workers shall comply with applicable laws and regulations relevant to the safety and health.
Taking Care of Your Showpiece and Property
1. TASA provides a high level of security service to guarantee the safety and security of the entire venue.
2. During the course of the transit and the show, the Exhibitor shall protect its own property, exhibit or article of any kind from being stolen or damaged at the Exhibitor’s own responsibility and expense. To prevent any theft or damage, the Exhibitor shall take necessary measures on its own responsibility (including in-car device and any item inside the vehicle on display and during the night).
3. TASA assumes no liability whatsoever for any accident including theft or damage of the Exhibitor’s property, exhibit or article of any kind, except for cases due to grounds attributable to TASA. The Exhibitor, therefore, shall devise effective accident prevention schemes, such as buying insurance, to protect its property, exhibit or article of any kind during the course of the transit and the show.
4. TASA provides no deposit or luggage keeping service to prevent loss or damage to the Exhibitor’s property. For the same reason, we do not receive any delivery for the Exhibitor either. The Exhibitor shall arrange any delivery to be addressed to himself with its hall number, stand number and contact information clearly indicated on a delivery slip, and receive it directly in the Exhibitor’s stand.
5. If the Exhibitor has its property stolen, report it to TASA immediately and at the same time file a claim to police under the jurisdiction. An insurance claim shall be made by the Exhibitor himself after the police made a crime scene investigation.
Accident Prevention and Liability
1. The Exhibitor shall be responsible for the security and safety of the Exhibitor’s on-site works at all times, from the time of carry-in (installation) until carry-out (deinstallation), to prevent the occurrence of accidents.
2. For safety and operational reasons, TASA deserves the right to order the Exhibitor to take all necessary measures on the Exhibitor’s own responsibility, such as suspension, discontinuation or restriction of the Exhibitor’s on-site works, to prevent the occurrence of accidents.
3. TASA assumes no liability whatsoever for any accident, except for cases due to grounds attributable to TASA.
4. The Exhibitor shall be liable for the occurrence of accidents caused by fallen or collapsed showpiece, decor, fixtures or fittings placed within the Exhibitor’s own stand. The Exhibitor is always asked to take every possible measure to ensure public safety. If an accident or injury occurs, the Exhibitor shall immediately secure the protection and safety of all, and at the same time report it to TASA.
5. The Exhibitor shall observe all terms and conditions set forth in the “Applicant’s Guide” and the “Exhibitor’s Guidelines” (referred to as “the relevant regulations”).
6. In the event that the Exhibitor not just neglect or breach any of the relevant regulations but defy correction order issued by TASA, we may remove such the Exhibitor’s showpiece or take other necessary action against such neglect or breach. The Exhibitor shall take on the expenses associated with such measures. In any of these cases, the Exhibitor shall waive any objections against TASA, or any claim for compensation.
7. The Tokyo District Court shall be the exclusive agreed court with jurisdiction in the first instance for all disputes arising from the Exhibition Agreement made between the Exhibitor and TASA (the Agreement is made upon the issuance of an Acceptance Letter).
Rescheduling, Discontinuation or Cancelleation of the Show (Force Majeure)
In no event shall TASA be liable for rescheduling, discontinuation or cancellation of the show caused by any event or circumstance beyond TASA’s control including but not limited to: earthquakes, fires, floods, storms, explosions, riots, wars, terrorism and acts of God.
Insurance and Risk of Loss or Damage
The premises will be under surveillance and patrolled by security guards from the time of carry-in until carry-out to control traffic as well as to protect the Exhibitor’s property and exhibits or article of any kind from being stolen or damaged. Notwithstanding the foregoing, any of the following is at the Exhibitor’s own risk for which TASA assumes no responsibility whatsoever. The Exhibitor, therefore, shall devise effective accident prevention schemes, such as buying insurance, to deal with unanticipated situations.
•Accidents for which the Exhibitor shall indemnify;
•Loss or damage of the Exhibitor’s exhibits or article of any kind, fixtures, fittings, property, equipment or commercial products caused by fire, theft or destruction;
•Injury befallen the Exhibitor;
•Monetary damage caused by cancellation or postponement of the show over which TASA has no control; and
•Any other accidents occurred through no fault of TASA, the event host or any other associated bodies and persons involved in the show.
1. The Exhibitor’s request for the cancellation of its participation is unacceptable without TASA’s consent.
2. For whatever reason, any cancellation made on and after Saturday 1 September is subject to a cancellation fee of 50 percent of the participation fee (plus tax), and, on top of that, any cancellation made on and after Monday 1 October is subject to a cancellation fee of 100 percent of the participation fee (plus tax).
1. The Exhibitor agrees to pay a participation fee no later than Monday 15 November 2018. In the event that the Exhibitor fails to pay by the due date, TASA will revoke the Exhibitor’s participation. Such the revocation will incur a predetermined cancellation fee.
2. Those who apply for extra service, fixture and/or equipment for-hire to be used in their own stand, such as extra power supply or phone line installation, agree to make payment on invoice. The payment shall be made no later than February 28, 2019.
3. The Exhibitor shall be responsible for all cost incurred relating to transit (carry-in/carry-out), installation, deinstallation, display, demonstration or whatever action is necessary to execute its exhibition duty. The insurance fee to cover all risks on the Exhibitor’s property, exhibits or article of any kind, injury, and compensation shall all be borne by the Exhibitor.
4. The Exhibitor shall pay all cost and expense incurred in rectification of problem or inadequacy, or in withdrawal from the show to follow correction orders made by law, ministries concerned or TASA. In no event shall TASA indemnify the Exhibitor for any of such cost or expense.
More detail on terms and conditions will be on “Exhibitor’s Guidelines” sent out to the Exhibitor after acceptance of its application.
CHANGES IN THE TERMS AND CONDITIONS
TASA may change some contents of this terms and conditions when necessary. Such changed contents will be shown on the Exhibitor’s Guidelines.